Trading License Requirements in Kenya
Trading License Requirements in Kenya, Licencing Body & Contacts
Summary of Requirements
- Certificate of Incorporation or Business Registration Certificate
- National ID or passport copies (3 copies)
- KRA PIN certificate
- Proof of business premises (lease agreement or title deed)
- Completed trade license application form
- Physical planner's report for zoning
- Clearance from relevant authorities (Health, KEBS, etc.)
- Payment of prescribed fees
Key Contacts
- Ministry of Trade: Social Security House, Block A, 17th Floor, P.O. Box 30418-00100, Nairobi
- Phone: +254 20-2731531
- Email: [email protected]
- County Government Offices: Contact your respective county
- Kenya Investment Authority: +254 730 104 210
What is a Trading License?
A trading license authorizes individuals and businesses to conduct commercial activities within Kenya's county jurisdictions. This permit ensures compliance with established regulations governing specific business types and operations. The license verifies that a business meets all legal and safety requirements before commencing trade activities.
The entire application process typically takes one month to complete. Trading licenses are essential for demonstrating legitimacy to customers, suppliers, and financial institutions. Without this authorization, businesses operate illegally and face penalties including fines and closure. County governments are responsible for issuing trade licenses to businesses operating within their jurisdictions. Each of Kenya's 47 counties manages its own trade licensing process through county ward offices and main licensing departments.
Applicants must provide a copy of Certificate of Incorporation for companies or registration certificate for individuals or partnerships. Proof of business premises availability includes written undertaking, lease agreement, or title deed. Foreign nationals must present valid work permits and residence permits along with passport copies. A covering letter detailing business operations and itemized lists of goods or services helps licensing officers understand your commercial activities.
To apply, contact the concerned trade licensing office in your county. A trade licensing officer provides the application form which must be completed with accurate business information. After submission, licensing officials conduct physical inspections of business premises to verify information provided. Following successful inspection and document verification, the licensing committee reviews the application and issues the certificate.
Licensing fees vary with the type of business, and applicants are advised by county licensing officers on amounts payable. Trade licenses typically remain valid for one calendar year from January to December. Businesses must display licenses prominently at their premises as required by law. Renewal applications should be submitted before expiration to avoid penalties.
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