10 Step Guide - How to Register a Business Name in Kenya

Registering a business name in Kenya is a crucial step for entrepreneurs looking to establish a legal business entity. This guide outlines the 10 essential steps to successfully register a business name in Kenya, ensuring compliance with the legal framework and setting a solid foundation for your business operations.

Step 1: Choose a Unique Business Name

Select a business name that is unique, memorable, and reflective of your brand. Ensure the name is not already in use by another registered entity in Kenya. The name should also comply with the guidelines set by the Business Registration Service (BRS), avoiding offensive or prohibited terms.

Step 2: Conduct a Name Search

Visit the eCitizen portal (https://www.ecitizen.go.ke) and log in or create an account. Navigate to the Business Registration Service section and perform a name search to confirm the availability of your chosen business name. The search costs approximately KES 150, and you’ll receive results within 1-3 days.

Step 3: Reserve the Business Name

Once your name is approved as available, reserve it through the eCitizen portal. The reservation is valid for 30 days, giving you time to complete the registration process. The reservation fee is included in the name search cost.

Step 4: Determine Your Business Structure

Decide on the type of business entity you want to register, such as a sole proprietorship, partnership, or limited liability company (LLC). For most small businesses, a business name registration (commonly known as a "Business Name" or BN) is sufficient, governed by the Registration of Business Names Act.

Step 5: Gather Required Documents

Prepare the necessary documents for registration. For a Business Name registration, you’ll need:

• A completed BN/2 form (available on the eCitizen portal).
• Copies of ID or passport for all proprietors/partners.
• Passport-sized photos of the proprietors/partners.
• A copy of the name reservation approval.

Step 6: Submit the Registration Application

Log in to the eCitizen portal, complete the BN/2 form, and upload the required documents. Provide details about the business, including the nature of the business, physical address, and particulars of the proprietors or partners. Ensure all information is accurate to avoid delays.

Step 7: Pay the Registration Fee

Pay the registration fee through the eCitizen platform using mobile money (e.g., M-Pesa), debit/credit card, or bank transfer. The fee for registering a business name is approximately KES 950, though this may vary depending on the business structure.

Step 8: Await Approval

After submission, the Business Registration Service will review your application. This process typically takes 3-7 working days. You may be contacted for additional information or clarification if needed.

Step 9: Receive the Certificate of Registration

Once approved, you’ll receive a Certificate of Business Name Registration, downloadable from the eCitizen portal or delivered to your registered email. This certificate confirms your business is legally registered to operate in Kenya.

Step 10: Obtain Additional Licenses and Permits

Depending on your business type, you may need additional licenses or permits, such as a Single Business Permit from your county government, a KRA PIN certificate, or sector-specific licenses (e.g., food handling permits for restaurants). Contact the relevant authorities to ensure full compliance.

Tips for a Smooth Registration Process

• Double-check your documents: Ensure all details are correct to avoid rejection or delays.
• Use the eCitizen portal: It’s the most efficient way to handle the process, reducing paperwork and physical visits.
• Seek professional help if needed: For complex business structures, consider consulting a lawyer or business registration agent to ensure compliance.

By following these 10 steps, you can successfully register your business name in Kenya and lay the groundwork for a thriving enterprise. Always stay updated with the latest regulations through the Business Registration Service or eCitizen portal to ensure ongoing compliance.